Student Tool Kit

STUDENT EMPLOYMENT GENERAL OVERVIEW

PLEASE NOTE** 

STUDENTS MAY NOT BEGIN WORK UNTIL AFTER the I-9 Verification has been completed AND the completed Student Hiring Packet has been submitted to Human Resources through DocuSign.

(Updated August 2023) Your I-9 documents can be verified in-person only:

Students should request an appointment for I-9 verification via email (Student_i-9@sfsu.edu) from their SFSU Email address to request an appointment for I-9 Verification – they must include first and last name, student ID number, SFSU Email address, date of birth, hiring department, and desired start date. The student will be sent a link to set up their Tracker I-9 account before they bring their documents to show in-person at the SFSU Parking & Transportation Office.

US Customs and Immigration Services list of acceptable documents.

Students may not start work until their I-9 documents have been verified.

If a student has already completed an I-9 verification because they have worked with a University employer before, and the student's service indicator in Student Center shows their I-9 Verification is current, they DO NOT need to complete a new I-9 verification. Students who might need to complete a NEW I-9 verification include International Students, Permanent Residents and those with an Employment Authorization card depending on their respective end dates which can be found listed in their Student Center. 

International Students in F-1 and J-1 Visa Status:

F-1 and J-1 students should follow the "Applying for On-Campus Employment" instructions posted at http://oip.sfsu.edu/ocec.

Here is a brief overview of the process:

  • Step 1: Receive an On-Campus Employment Offer
  • Step 2: Confirm Eligibility to Work on Campus by submitting an online On-Campus Employment Certification request.
  • Step 3: Apply for a Social Security Number
    *International students must have SSN to get paid
  • Step 4: Complete I-9 Employment Eligibility Verification
    *This step can be completed while waiting for social security number
  • Step 5: Complete Payroll (also known as SPAR) Forms

See http://oip.sfsu.edu/ocec for explanation for each step above.

REQUIRED FORMS (you will be sent these in DocuSign)

GETTING PAID