Student Tool Kit

STUDENT EMPLOYMENT GENERAL OVERVIEW

• Career Services & Leadership Development
• Link to Handshake (Jobs & Internships)
• Students - Avoid Job Scams!
• Instructions for Academic Year 2022-2023 Student E-TRAC Processing

PLEASE NOTE** 

STUDENTS MAY NOT BEGIN WORK UNTIL AFTER the I-9 Verification has been completed AND the completed Student Hiring Packet has been submitted to Human Resources through DocuSign.

The I-9 form and your documents are verified virtually, OVER ZOOM:

During the COVID-19 response, verifications are done only over Zoom, by appointment only -- please email vpsaem@sfsu.edu.

Once the I-9 Form has been fully completed, students should allow up to five (5) business days for the service indicator to be added to their Student Center.

Students may not start work until their I-9 Form has been verified by vpsaem@sfsu.edu.

International students: prior to getting your I-9 verified, you must complete the Office of International Programs (OIP) On-Campus Employment CertifIcation (PDF) which is needed prior to I-9 verification. Once the I-9 is verified, make an appointment  to complete your SPAR form with the University Tax Specialist,Young Kim.

If a student has already completed an I-9 because they have worked with a University employer before they DO NOT need to complete a new I-9. Students who might need to complete a NEW I-9 include International Students, Permanent Residents and those with an Employment Authorization card depending on their respective end dates which can be found  listed in their Student Center. 

COVID HEALTH & SAFETY FOR ALL STUDENTS WORKING ON CAMPUS 

1. Upload vaccination verification into MyHealth; Vaccines required for all state employees including students -- those who receive medical or religious exemption, or who are only partially vaccinated by Aug. 13 must enter weekly on-campus testing program

2. COVID Student Online Training if Returning to Campus: "CSU - Student Safety on campus during COVID-19" -  for Students physically performing work on campus

3. Daily Health Screening is required EVERYDAY someone comes to campus, on the SF State App or at the this weblink

INTERNATIONAL STUDENT EMPLOYEES

• On Campus International Student Employment Overview
• Office of International Programs (OIP) On-Campus Employment Certification (required for F-1 students seeking work on campus)

REQUIRED FORMS (you will be sent these in DocuSign)

• CSU Student Payroll Action Request
• CSU Form SSA-1945 - Information About Social Security
• Affordable Care Act (ACA) Form
• CANRA Form (Child Abuse and Neglect Reporting Act)

GETTING PAID

• How to Report Student Time Guide 
• Report your time Guide
• 2022 Payroll Calendar
• 2023 Payroll Calendar